Privacy Policy | Halifax Round Table

Last updated: 14 April 2026

This Privacy Policy explains how Halifax Round Table ("we", "us", "our") collects, uses and protects personal data when you use this website or interact with us. We are committed to protecting your privacy in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Halifax Round Table is a local branch of Round Table Great Britain & Ireland (RTBI), a social and community organisation for men aged 18-45 based in Halifax, West Yorkshire, United Kingdom.

If you have any questions about this Privacy Policy or how we handle your personal data, you can contact us via the contact page or via our Facebook page.

2. What Data We Collect

We may collect the following personal data when you interact with our website:

Contact form submissions: your name, email address, subject and the content of your message.
Technical data: standard server logs, including IP address, browser type, device information and pages visited.
Third-party widgets: if you interact with our embedded Facebook page or Discord widget, those services may collect data directly under their own privacy policies.

We do not collect special category data, payment data or data from children under 13.

3. How We Use Your Data

We use your personal data for the following purposes:

To respond to enquiries you send through our contact form.
To provide information about Round Table membership, events and charitable activities.
To maintain the security and proper functioning of our website.
To comply with our legal obligations.

4. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

Consent — when you submit the contact form, you consent to us using your details to reply.
Legitimate interests — for basic site analytics, security and responding to general enquiries.
Legal obligation — where required by law.

5. How We Store and Protect Your Data

We take reasonable technical and organisational measures to keep your personal data secure. Contact form submissions are reviewed by authorised members of Halifax Round Table only.

We retain enquiry data only for as long as necessary to respond to you and follow up where appropriate, typically no longer than 24 months unless you become an active member or supporter.

6. Sharing Your Data

We do not sell or rent your personal data. We will not share it with third parties except:

With service providers who help us operate the website (e.g. hosting providers), under appropriate data processing agreements.
With Round Table Great Britain & Ireland where you have asked to be put in touch with the wider organisation.
Where required by law, court order, or to protect our legal rights.

7. Cookies and Tracking

Our own website does not set tracking cookies. However, embedded content from third parties (such as Facebook, Discord and YouTube/Wix-hosted video) may set their own cookies. For more information, see our Cookie Policy.

8. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

Right of access — ask for a copy of the data we hold about you.
Right to rectification — ask us to correct inaccurate data.
Right to erasure ("right to be forgotten") — ask us to delete your data.
Right to restrict processing — ask us to limit how we use your data.
Right to object — object to processing based on legitimate interests.
Right to data portability — receive your data in a structured, machine-readable format.
Right to withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us via the contact page.

9. Complaints

If you are unhappy with how we have handled your personal data, you have the right to complain to the Information Commissioner's Office (ICO):

Information Commissioner's Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline: 0303 123 1113
Website: ico.org.uk

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.